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Manual - Rules and regulations for freight transport

Outbound freight

For addressing and sending outbound freight to offshore locations the following address can be used:

Airport department
Luchthavenweg 10 C
1786 PP Den Helder
Mentioning the offshore location
Tel.    : 0223 – 670600
Fax.   : 0223 – 635 294

The Peterson office at the airport is opened Monday – Friday from 05.45 hrs until 20.00 hrs. Weekend and bank holiday opening hrs. are: 1 hour prior to departure of the first flight until 30 minutes after landing of the last helicopter. Outward freight is to be checked, cleared out, weighed and labeled custom-wise. Shipments are also checked on the presence of dangerous goods.

The following guidelines are handled for outward freight:

  1. Delivery of freight 2 hours prior to departure of the helicopter
  2. End destination mentioned on the freight as well as the enclosed documents
  3. Pro-forma provided with:
    • Weight in kilograms
    • Description of the freight
    • Possible serial numbers
    • Value in euros
  4. For shipments exceeding the weights for manual tractability, as written in the Occupational Health and Safety Act, a statement per item of these weights needs to be included
  5. Packing material suitable for transport by helicopter, with due observance of the maximum measures of the helicopter-type used

The two hours between delivery and departure of the helicopter is needed for:

  1. Customs formalities
  2. Weighing and labeling of the freight
  3. Checking of the freight, incl. the presence of dangerous goods
  4. Checking of the packaging and tractability of the freight
  5. Booking the freight at the airline company
  6. Handing over  the freight to the ground handler for loading the freight into the outbound aircraft

Inbound freight

After landing incoming freight goes via the CHC transit-area to the Peterson Custom storage area. From here the freight is cleared and, if necessary, made available to the passenger concerned and/or third party. This procedure takes about 30 minutes.

The following guidelines for incoming freight are drawn up by Customs:

  1. All incoming freight should be manifested in three-fold
  2. If there is no incoming freight; a NIL-manifest in three-fold should be provided
  3. The manifests should be of such contents that an afterward check is made possible for Customs, for instance by means of name of the firm or description
  4. Manifests should give a clear description of the freight
  5. If the shipment is meant to go interfield to another destination, this is to be stated on the manifest
  6. Manifested freight goes via the CHC transit-area to the Peterson Custom storage area at all times.
    It is not allowed to take freight personally and hand carried to Customs

Dangerous goods

Dangerous goods are substances and articles, which are capable of posing a risk to health, safety, property or the environment and which are shown in the List of Dangerous Goods in the IATA Dangerous Goods Regulations or which are classified according to these Regulations.

In general, dangerous goods can be divided into four groups:

  1. dangerous goods which are allowed to be carried by passenger and crew members, e.g. toilet articles and medication. The quantity of such substances and articles is restricted by sub-section 2.3 of the IATA Dangerous Goods Regulations
  2. dangerous goods which are not permitted to be carried on aircraft and are identified in sub-section 2.1 of the IATA Dangerous Goods Regulations
  3. dangerous goods which may only be carried on a cargo aircraft
  4. dangerous goods which may be carried on both passenger and cargo aircrafts

Hidden dangerous goods
So-called “hidden dangerous goods”, meaning dangerous goods which are not declared, are regularly found in personal belongings of passengers or in freight, offered as cargo.
The most common dangerous goods found in the offered shipments are:

  • Aerosols (electro-cleaner, penetrating oil, spray paint, etc.).
  • Flammable liquids (paint, thinner, alcohol, Lighters, etc.).
  • Corrosive materials (battery acid, thermometers containing mercury, etc.).
  • Magnets.
  • Pressure holders (test cases, etc.).

These dangerous goods will be separated from the luggage or freight and can only be carried on board flights when:

  • They are packed, marked, labeled and documented in according with the IATA regulations;
  • They are allowed to be carried on board passenger aircraft.

Dangerous goods not complying with the IATA DGR
Each dangerous goods shipment will be subject to a check by authorized personnel of Peterson.
The check will be performed using the IATA Dangerous Goods Check List. Den Helder airport management does not permit storage of Dangerous Goods at its premises. When a shipment is rejected, a copy of the checklist showing the discrepancies will be given to the firm that offered the shipment for transport.

Reporting of incidents and accidents
The Dutch Aviation Law requires that each incident or accident involving dangerous goods (including those, carried by passengers, rejected or offered undeclared) be reported at the Dangerous Goods Inspectorate at the Ministry of Traffic.
When necessary, Peterson will take care of this report. The passenger(s) or firm(s), who have supplied the goods, will be informed about this.

The passenger(s) or firm(s), who have supplied the goods, will be informed about this.

Repacking / documentation of undeclared or rejected dangerous goods.
According to the Dutch Aviation Law, dangerous goods may only be offered for transportation by air if the shipper is in the possession of a license (Certificate of Recognition), issued by the Dutch Authorities.
If the shipper does not have such a license, the dangerous goods may be packed and documented by a so-called E-license holder and then be offered for transport by air.

Information to passengers and firms
Peterson at Den Helder Airport can be contacted at all times for information on rules and regulations concerning shipments containing dangerous goods. Also information and warning posters have been placed at the cargo acceptance area, as well as at the passenger check-in desks.

Peterson can inform you whether the freight to be transported is considered a dangerous good for air transport based on information such as Material Safety Data Sheets, transport emergency cards etc.

Dangerous goods shipments will only be accepted for carriage by air when the following conditions are met:

  1. The shipper must have a Certificate of Recognition of the Dutch Civil Aviation Authorities (A-license) or must offer the shipment through an E-license holder;
  2. Each shipment must be accompanied with two original Shipper’s Declarations for Dangerous Goods which are correctly completed and signed
  3. The packaging must comply with the applicable packing instruction(s) of the IATA Dangerous Goods Regulations.
  4. Marking and labeling must be in conformity with the IATA Dangerous Goods Regulations.
  5. All Dangerous Goods shipments should be delivered at least 2 hours prior to departure of the flight.

Information to the flight crew
Peterson will inform the helicopter crew on the presence of dangerous goods on board of the aircraft by supplying a written Notification to Captain/Air crew (NOTOC).

Damaged or leaking packages containing dangerous goods
Damaged or leaking packages containing dangerous goods must be placed in a salvage drum with absorbent material, which is available at the Peterson premises. Peterson will take the necessary action to remove these goods from the airport area and will send an invoice to the owner of the Dangerous Goods for the related costs.

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